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Data Retention Policy

Version 1.0
Last updated: 10th August 2023

Purpose and scope

This Data Retention Policy outlines the guidelines for retaining, storing, and disposing of company data, including personal data, in compliance with applicable laws and regulations.

Types of data covered

This policy covers all data created, collected, processed, or stored by the company, including electronic and paper records, emails, databases, and backup files.

Data retention periods

We will retain personal information for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements.

Data storage and security

All data shall be stored securely using appropriate technical and organisational measures to prevent unauthorised access, disclosure, or destruction.

Data disposal

Upon the expiration of the applicable retention period, data shall be securely destroyed or deleted in accordance with industry best practices and any applicable laws and regulations.

Employee responsibilities

Employees are responsible for adhering to this Data Retention Policy and ensuring that they do not retain data longer than necessary or dispose of data in a manner that is not compliant with this policy.

Policy review

This Data Retention Policy shall be reviewed and updated periodically to ensure ongoing compliance with applicable laws and regulations and to reflect changes in company operations.

Governing law

This Data Retention Policy shall be governed by and construed in accordance with the laws of England & Wales.


If any provision or part-provision of this Agreement is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of this Agreement.

If any provision or part-provision of this Agreement is invalid, illegal or unenforceable, the parties shall negotiate in good faith to amend such provision so that, as amended, it is legal, valid and enforceable, and, to the greatest extent possible, achieves the intended commercial result of the original provision.

Contact information

If you have any questions or concerns about this Data Retention Policy, please contact us at

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